Understanding Data Use Agreements
What is a Data Use Agreement (DUA)?
A Data Use Agreement (DUA) is a required legal agreement. It allows data to be shared between LSUHS and an external institution or party while ensuring the data is protected under HIPAA and LSUHS policies.
A DUA explains:
- What data is being shared
- How the data can be used
- Who can use or receive the data
- How privacy and legal protections will be ensured
What is the Role of the Office for Innovation & Commercialization (OIC)?
OIC helps faculty and researchers with all incoming and outgoing DUAs.
- Coordinates and tracks DUA requests
- Assesses intellectual property (IP) considerations
- Ensures necessary compliance reviews (e.g. HIPAA, Privacy)
- Routes agreements for legal review and signature
- Maintains records of DUAs for institutional tracking
To begin, fill out a DUA Transfer Initiation Form
Incoming Data Use Agreement Form Outgoing Data Use Agreement Form
► You must complete this form for any data shared with or received from an external party, even if the other institution says a DUA is not required. This ensures LSUHS reviews data sharing for compliance, legal, privacy, and IP considerations.
► Data sharing agreements can only be signed by official institutional signatories or administrators authorized by LSUHS. Researchers and staff are not permitted to sign agreements on behalf of the institution.
DATA USE AGREEMENT FLOW BIRDS EYE VIEW
Faculty Intake Submission (MS Forms)
Notification & Initial Review (OIC)
Entry into Cayuse
Compliance /
Privacy Review
IT Security
Review
IRB
Review
IP
Review
Contracts / Legal Review
Final Institutional Authorization (Adobe Sign)
Storage into Cayuse